This policy has regard for:
- The Health & Safety at Work Act 1974
- RIDDOR 2013
- The Education (Independent School Standards) Regulations 2014, in force Jan 2015, parts 3 and 5 and applies to all pupils, including those in EYFS, staff, parents, visitors and contractors.
- Health and Safety: responsibilities and duties for schools (2018)
We are committed to ensure, so far as is reasonably practicable, that:
- All employees are fully safeguarded in respect of health, safety and welfare whilst at work.
- Pupils and members of the public including parents, visitors and contractors’ employees who enter our premises, are not exposed to any health and safety risks during the course of their business.
- No work is carried out by the school or contractors which is liable to expose employees, pupils or members of the public to hazards to health, unless suitable and sufficient assessments of the risk are made and necessary measures to prevent or control the risk have been introduced.
- All contractors are able to demonstrate that they have suitable arrangements for securing proper health and safety, including where necessary a written statement of policy.
The Head Teacher is responsible for the implementation of this policy within the school.
The School’s objectives are:
- To provide conditions and systems of work for all employees which prevent any danger to health. Risk assessments are carried out as appropriate to enable hazards and risks to be identified to enable high standards of safety to be adapted and put into practice.
- To ensure that all equipment is maintained properly and that none will be used when it knowingly presents any risk to the safety of the staff or children.
- To provide comprehensive information, instruction, training and supervision, so far as is reasonably practicable, to ensure the health and safety at work of all employees, pupils and the public.
- To ensure that the health, safety and welfare of all employees, pupils and members of the public are under continuous review.
- To ensure the School has and continues to maintain up to date fire policies and emergency procedures; and to ensure that all employees and pupils are familiar with them.
This policy is largely dependent upon the total co-operation of every person who works for the School and indeed all employees have a legal duty to:
- Take reasonable precautions in safeguarding the health and safety of themselves and others.
- Observe all health and safety rules and procedures as laid down by the School and use all health and safety equipment provided.
- Alert the Head Teacher or her Deputy to any potential hazard that they have noticed and report all accidents, incidents or near misses that have led, or may lead to, illness or damage.
Staff consultation takes place weekly at staff meetings, of which minutes are taken.
HEALTH & SAFETY RESPONSIBILITIES
The Health and Safety at Work etc. Act 1974 (HASWA) places a duty on all employers:-
- to safeguard so far as is reasonably practicable, the health, safety and welfare of employees and of others who may be affected by work activities, such as pupils and visitors. They must ensure that all premises, equipment and substances are safe and without risk to health.
Employees must comply with the H and S policy and work in a safe manner.
The enforcement agency for health and safety in schools is the Health and Safety Executive (HSE).
THE HEAD TEACHER AND DEPUTY HEAD will ensure:-
- Day to day management of health and safety activities involved in the running of the whole school in accordance with the health and safety policy;
- Carrying out regular inspections and make risk assessments:
- Staff training takes place and staff are updated of changes to practice and procedure – via staff meetings and inset training
ALL STAFF MUST:-
- Check that classrooms/work areas are safe;
- Check safety of equipment before and during use;
- Ensure safe procedures are used and maintained;
- Assist in risk assessments;
- Assess the need for and ensure that personal protective equipment is used where necessary;
- Inform the Head Teacher or her Deputy, as and when Health and Safety matters occur.
- The Head is responsible for day-to-day management of the school and is therefore responsible for ensuring all visitors, employees, staff, parents and pupils are provided with a suitable and safe environment.
- Evacuation procedures are provided for their safety whilst on the premises.
- The Head must ensure that all school staff are trained to the appropriate level of competence, having regard to the general risk assessments carried out, and that all equipment used is safe.
- The Head will monitor the Health & Safety Policy and will ensure practical implementation, monitoring of records pertaining to all maintenance, dangerous occurrences, emergency procedures and health hazards.
SCHOOL SAFETY RESPONSIBILITIES
ALL EMPLOYEES HAVE A CONSTANT
AND CONTINUING RESPONSIBILITY FOR THE HEALTH AND SAFETY
OF ALL STAFF, PUPILS, PARENTS AND OTHER VISITORS TO THE SCHOOL.
All employees have the responsibility to provide a healthy and safe school, and to take reasonable care of themselves and others. Wherever an employee notices a health or safety issue they have a duty to inform the Head or Deputy as soon as possible.
METHODS AND PROCEDURES
The School has put into place safe systems to minimise the risk of accident or injury to pupils, staff ,contractors and visitors whilst they are on school premises.
The systems will have taken into account the following principles as far as reasonably practicable:-
- a) The layout of the school and the use of the working areas to enable safe access and use.
- b) Identification of safe procedures, both routine and emergency.
Training and guidance as to specific requirements will be given either by reference to this Health and Safety Policy Document or by other means as deemed appropriate. Training updates and reminders will be given annually at inset training and as necessary in staff meetings.
Health and Safety are regarded as being of paramount importance and all staff will be required to read the Health and Safety Policy Document.
The School Staff have a duty rota to ensure that adequate supervision is available at all times. Details of playground care are in a separate document ‘ Playground Duty and Offsite Walks’. Staff must also have regard for ‘Lost Child’ procedures
If Staff identify an area of the School grounds that have become unsafe, they designate it ‘out of bounds’, report it and ensure that it is not used until it is declared safe, following remedial work.
SPORT – TADLEY RUGBY CLUB
Sport activities are carried out at Tadley Rugby Club each week and a full Risk Assessment has been carried out.
Pupils are transported to the Rugby Club by a local minibus firm, who hold public liability insurance. Occasionally pupils are transported by staff who have appropriate motor insurance. Car seats are used for those children who require them.
TRANSPORTING CHILDREN IN CARS OWNED BY MEMBERS OF STAFF
Staff who transport children must:
- ensure they have up to date insurance cover, which includes business cover.
- hold a full, ‘clean’ UK Driving Licence.
- have correctly fitting three point seat belts in their vehicle.
- use booster Seats for children under 135 cms
The School complies with all legal requirements for fire safety. A full Fire Risk Assessment is in place and is reviewed annually.
A whole school Fire Procedure is in place and Fire Drills are carried out each half term.
A Fire Alarm System is in place, with all areas covered by automatic detectors to ensure early warning.
OFF SITE ACTIVITIES -Field Trips, Visits etc
See “ Educational Visits” Policy, which includes details of equipment carried by staff, procedures carried out before a journey, risk assessments, etc.
FIRST AID AND MEDICINE CONTROL
See “First Aid and Medication” Policy
CONTROL OF VEHICLES IN THE SCHOOL PLAYGROUND AND ON THE ROAD OUTSIDE SCHOOL
- No vehicles to park on the restricted parking area outside school.
- Vehicles to enter the playground carefully and at minimum speed.
- Vehicles to reverse into a parking space
- Care must be exercised at all times as children may be moving between school and vehicles.
- Extreme caution must be taken leaving the school premises as the road to the right has a “blindspot”
- There are “School Hazard” lights in operation at the beginning and end of the school day
- When vehicles enter or exit the playground during play times, the member of staff on duty must be notified and staff and pupils must adhere to the school’s ‘Playground Rules’.
SECURITY OF SITE
- The School has taken all reasonable steps to prevent unauthorised entry to its premises and external doors are fitted with coded entrance locks.
- Only members of staff are allowed to let visitors enter the building. Visitors then follow the school’s signing in procedure.
- When children are in the playground, all gates are closed and secured with fastenings.
- The school gates are padlocked outside school hours.
- Security lights are operational during the hours of darkness.
- All school visitors have to sign in and out of school.
- The school has a security alarm, which is operational when the school is not in use.
MACHINERY AND PLANT
Maintenance on all the School equipment is carried out on a regular basis to ensure that the School complies with obligations under Section 2(2)(a) of the Health and Safety at Work Act 1974. The inspections and checks are carried out as follows:-
1) Annual checks of electrical equipment.
2) Annual service of fire extinguishers.
- Annual service of boiler.
- Annual service of Fire Alarm.
- Annual Emergency Lighting Test.
CLASSROOMS AND GENERAL AREAS
Conditions in these areas are monitored regularly to ensure that temperature, ventilation and lighting are adequate for the purpose to which the areas are put.
The disposal of normal waste will be carried out by a Contractor and a Waste Contract is completed annually.
Recycling takes place where appropriate and where local facilities exist.
CHEMICAL WASTE DISPOSAL
Where there is a requirement to dispose of chemicals, due account of the provisions of The Environmental Protection Act 1990 and The Control of Pollution Regulations 1991 will be taken and specialist contractors employed.
REPORTING PROCEDURES – Accidents and Near Misses
The procedures in use are in line with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 as follows:-
- a) IMMEDIATE NOTIFICATION TO THE HEALTH AND SAFETY EXECUTIVE BY THE QUICKEST METHOD (TELEPHONE) IF ONE OF THE FOLLOWING OCCURS:
1) Fatal injury to staff, pupil or any other person who is on the premises or on school business (including offsite activities).
2) Major injury to staff, pupil or any other person on the premises or on school business (including offsite activities). The definition of a major injury can be found in the Regulations.
3) Dangerous Occurrences listed in the Regulations.
- b) REPORTING:
1) A written report will be sent to the Health and Safety Executive within ten days
of any notifiable incident covered by 1) 2) and 3) above.
2) A written report will be sent to the Health and Safety Executive within ten days
for any other work related injury which results in staff being absent from, or unable to do their
normal work for more than three days.
3) A written report will be sent to the Health and Safety Executive within ten days
in the case of ill health listed in the Regulations.
Note: When reporting of accidents to pupils, the HSE Guidance will be used to establish whether the accident is reportable, as criteria are different for pupils and employees.
- c) REPORTING FORMS:
Forms will be completed for injuries, dangerous occurrences and for diseases as required
by current Government legislation.
- d) RECORD KEEPING:
A record will be kept of any injury, occurrence or disease requiring report
TIME : DATE : PLACE : PEOPLE INVOLVED : DESCRIPTION OF EVENT : OUTCOME
Where substances are used that may be controlled under specific regulations E.g. Control of Substances Hazardous to Health (COSHH) the procedures are as follows:
- a) Listing of substances being used to establish whether they come under COSHH
- b) Carry out COSHH assessment having regard to the following points:
1) Prevention or control – ideally prevention by substitution of a non-
controlled substance, but if not possible, control will take place.
2) Control measures to be adopted.
3) Maintenance of the control measures.
4) Monitor the situation to establish that the measures are effective.
5) Carry out instruction and training to ensure the following are understood:
Use of the substances, their handling, storage and disposal
Methods of control
Use of personal protective equipment
- c) Record all information on relevant assessment form.
This type of assessment would be carried out by the Health and Safety Officer
with assistance from other Personnel as required.
DISPLAY SCREEN EQUIPMENT
In line with the Display Screen Equipment Regulations 1992, the school carries out the following:
- Risk assessment of display screen equipment, chairs, desks, lighting, etc.
Risk Assessments will be carried out on all hazardous work activities in line with the requirements of The Management of Health and Safety at Work Regulations l999.
The Assessment will establish the following:
- a) The hazards associated with a particular activity.
- b) The potential frequency and severity of a possible accident.
- c) The control measures being employed to minimise the risk of an accident occurring.
- d) Any further action to be taken to adequately control the hazard.
The School is aware of its obligations under ‘The Manual Handling Operations Regulations’ and where there is a possibility of injury being caused the following action will be taken in line with the Regulations:
All personnel are required to exercise discretion when lifting any object. The initial responsibility for assessing any manual handling implications rests with the person lifting the object. If the object is heavy, the member of staff should request assistance. The need for care when lifting heavy/large/awkward objects is regularly discussed at staff meetings and sensible precautions put in place when activities are planned e.g. when moving the staging. The Deputy Head will monitor training needs and access specific training when appropriate.
SLIPS, TRIPS and FALLS
The school is aware of the need to ensure that the school environment is safe for children, staff and visitors. It is everyone’s responsibility to be vigilant for potential trip hazards especially in areas such as the kitchen and cloakrooms. When a hazard is noted it should be remedied immediately, or if this is not possible, report it to the Head/Deputy Head who will arrange for the hazard to be removed.
As young children use the stairs regularly, they are told how to use them safely – in single file and holding the hand rail.
The ‘daily checklist’ carried out each morning will identify any trip hazards.
WORK AT HEIGHT
The School is aware of the requirement to control work at height in order to comply with the requirements of The Work at Height Regulations 2005.
The regulations apply to all who ‘Work at Height’ and where there is a risk of a fall that may cause injury: there is no minimum height at which this becomes effective.
This applies to all equipment including covers ladders and stepladders as well as more advanced equipment such as scaffolding and mobile access equipment.
In order to ensure that the School complies with these regulations, the following will be taken into account:
‘Work at Height’ will be properly planned and organised and the correct equipment will be used e.g. step ladder with handles for putting up displays and collecting items from high shelves. Safe procedures will be explained to staff upon induction.
Those involved in ‘Work at Height’ will use equipment sensibly and ensure another member of staff is at hand.
Equipment for ‘Work at Height’ will be properly inspected and maintained.
The School will further comply with the Work at Height Regulations by taking account of the following:
Avoiding Work at Height if reasonable to do so.
CONTROL OF CONTRACTORS
The School is aware of its obligations under The Health and Safety at Work Act l974 in so far as it applies to contractors on the School Premises.
In order to meet these obligations the School exercises control over contractors in the following way:
1) IDENTIFICATION OF SUITABLE CONTRACTORS
The following items will be taken into account:
- a) Adequacy of Health and Safety Policy.
- b) Safe Systems of Work in Operation.
- c) Training Standards.
2) IDENTIFICATION OF HAZARDS IN THE SPECIFICATION
The Contractor will be required to demonstrate that these hazards have been adequately taken into account. Apart from normal site hazards the following will also be considered:
- Special hazards applicable – eg
- Safe Access to and from the site.
- Occupational health risks including ‘noise’.
- Chemical Storage.
The School will:-
- promote Health and safety at all times.
- review the effectiveness of the implementation of the Health and Safety Policy
- consider and introduce additional Safety Rules that may be required from time to time.
- ensure that current Health and Safety legislation is being complied with.
- consider the causes of any accidents that occur and establish methods. and procedures to prevent any recurrence.
- carry out regular inspections of the School.
- consider what material or training should be used in order to help promote Health and Safety throughout the School.
- investigate any special hazards and recommend action to be taken.
- consider any communication received from the Health and Safety Executive and recommend action to be taken as appropriate.
Consult with staff regarding:-
- any changes which substantially affect the Health and Safety at work – changes in procedures, equipment or ways of working etc.
- review the Health and Safety consequences of introducing new technology.
- Planning of Health and Safety training.
Reviewed Jan 2020
Review due Jan 2021