This addendum of The Cedars School Safeguarding, and Child Protection policy contains details of our individual safeguarding arrangements in the following areas:

  1. Key Contacts

Key Contact list for Safeguarding in The Cedars School, Aldermaston

Name Telephone contact Email
Designated Safeguarding Lead Jane O’Halloran 0118 9714251
Deputy Designated Safeguarding Lead Vicky Curtis 0118 9714251

Key Contacts within the Local Authority

Pan Berkshire Safeguarding Procedures:

Name Address Telephone contact Email
Contact, Advice & Assessment Service (CAAS) Duty Social worker

Council Offices

West Street House

West Street



RG14 1BD

Professionals only contact number: 01635 503190


Parents only Contact number:

01635 503090


or Emergency Duty Team (outside of office hours) Tel: 01344 786543

Fax: 01344 786535


Prevent Officer

Thames Valley Police

Prevent officer

Reading Police Station

Castle Street

Reading  RG1 7TH

07788 307 178


Building communities togetherTeam Manager and



Susan Powell

Council Offices

Market St




(01635) 264703 | 07881 856801 |


Principal Education Welfare Officer, Lead Officer in Education for Safeguarding, and PREVENT Link for Education Linda Curtis


Council Offices

West Street House

West Street



RG14 1BD



01635 519014


Service manager for early years, vulnerable learners and families Avril Allenby

Council Offices

West Street House

West Street



RG14 1BD

01635 503500
Schools Safeguarding Officer Joan Ball

Council Offices

Turnham’s Green Park

Pincents Lane



Berkshire  RG31 4UH

01189 167770


Local Authority Designated Officer

Contact can be made via CAAS

Fiona Goussard

Council Offices

West Street House

West Street



RG14 1BD


via CAAS on 01635 503190






Senior Education Welfare Officer,


Sally-Ann Looker

Council Offices

West Street House

West Street



RG14 1BD

01635 519788


Virtual Scool Headteacher Robin Douglas

Council Offices

West Street House

West Street



RG14 1BD

01635 503195
Exclusions Officer Roslyn Arthur

Council Offices

West Street House

West Street



RG14 1BD

01635 503409


  1. Context

From 20th March 2020 parents were asked to keep their children at home, wherever possible, and for schools to remain open only for those children of workers critical to the COVID-19 response – who absolutely need to attend.

Schools and all childcare providers were asked to provide care for a limited number of children – children who are vulnerable, and children whose parents are critical to the COVID-19 response and cannot be safely cared for at home.

From September 2020 pupils will be expected to return to school

This addendum is used in conjunction with our school Safeguarding and Child Protection policy.

3.    Attendance monitoring

From the beginning of the new academic year, The Cedars will return to using the attendance and absence codes in use before the outbreak, in addition to the new category of ‘not attending in circumstances related to coronavirus (COVID-19)’:

  • pupils not attending a session who meet the criteria for ‘not attending in circumstances related to coronavirus (COVID-19)’ will be recorded using code X. (Code X is not counted as an absence in the school census).
  • Code Y will return to its original meaning  “Unable to attend due to exceptional circumstances” – but not COVID-19 related.

Where any child we expect to attend school doesn’t attend, or stops attending, we will:

  • Follow up their absense with their parents or carers
  • Notify a Social Worker if they have one

We will make arrangements with parents and carers to make sure we have up-todate emergency contact details.


4.    Designated Safeguarding Lead

The Cedars School has a Designated Safeguarding Lead (DSL) and a Deputy DSL.

The Designated Safeguarding Lead is: Jane O’Halloran

The Deputy Designated Safeguarding Lead is: Vicky Curtis

The DSL will continue to engage with social workers, and attend all multi-agency meetings, where necessary. This can be done remotely

5. Reporting a concern

Where staff have a concern about a child, they should continue to follow the process outlined in the school Safeguarding Policy.

Staff are reminded of the need to report any concern immediately and without delay.

 The school is aware that the number of disclosures from pupils and the number of concerns from staff may increase with pupils returning to school.

 Where staff are concerned about an adult working with children in the school, they should report immediately to the DSL/Headteacher

Concerns around the Headteacher should be directed to West Berks LADO (Local Authority Designated Officer)

DSLs will continue to report concerns to CAAS in the usual way.

During office hours call 01635 503190

Out of office hours, Emergency Duty Team Tel: 01344 786543

6.    Safeguarding Training and induction

The DSL and deputies will make sure that their training continues to be refreshed every two years.

All existing school staff have had safeguarding training and have read part 1 and Annex A of Keeping Children Safe in Education (2020). The DSL should communicate with staff any new local arrangements, so they know what to do if they are worried about a child.

Free online Safeguarding training is available for staff.

Where new staff are recruited, or new volunteers enter the school, they will continue to be provided with a safeguarding induction.

7.    Safer recruitment/volunteers and movement of staff

It remains essential that people who are unsuitable are not allowed to enter the children’s workforce or gain access to children. When recruiting new staff, The Cedars School will continue to follow the relevant safer recruitment processes for their setting, including, as appropriate, relevant sections in part 3 of Keeping Children Safe in Education (2020) (KCSIE).

If there are volunteers in school, we will continue to follow the checking and risk assessment process as set out in paragraphs 167 to 172 of KCSIE. Under no circumstances will a volunteer who has not been checked be left unsupervised or allowed to work in regulated activity.

The Cedars School will continue to follow the legal duty to refer to the DBS anyone who has harmed or poses a risk of harm to a child or vulnerable adult. Full details can be found at paragraph 163 of KCSIE.

The Cedars School will continue to consider and make referrals to the Teaching Regulation Agency (TRA) as per paragraph 166 of KCSIE and the TRA’s ‘Teacher misconduct advice for making a referral.

During the COVID-19 period all referrals will be made by emailing

Whilst acknowledging the challenge of the current National emergency, it is essential from a safeguarding perspective that the school is aware, on any given day, which staff/volunteers will be in the school, and that appropriate checks have been carried out, especially for anyone engaging in regulated activity. As such, The Cedars School will continue to keep the single central record (SCR) up to date as outlined in paragraphs 164 to 169 in KCSIE 2020.

8.    Children and online safety.

The Cedars School will continue to provide a safe environment for pupils including online.

Where students are using computers in school, appropriate supervision will be in place.

Staff will continue to be alert to signs that a child may be at risk of harm online, and report any concerns imeditely to the DSL

We will make sure children know how to report any concerns they have back to our school, and signpost them to other sources of support too.

The Cedars School will ensure any use of online learning tools and systems is in line with privacy and data protection/GDPR requirements.

Below are some things to consider if delivering virtual lessons, especially where webcams are involved:

We will

  • Only use online learning platforms once a thorough risk assessment has been completed and we can show that actions have been taken to negate Safeguarding risks, and that additional staff are available to cover these lessons/activitites.
  • Make sure the platform has sufficient security, and passwords are used.
  • Ensure the recording of lessons will be inline with GDPR.
  • A code of conduct should be agreed for pupils and staff online.
  • We will encourage pupils to place themselves in front of a plain background if possible. Ths will cut down the possibility of anyone else coming in to view and reduce the possibility of bullying due to their home environments. Or use the “blur background” option if available.
  • We will not use whatsapp to contact pupils, parents or to have professional discussions with colleagues, it is not GDPR compliant. In these circumstances School email addresses will be used.
  • Staff will dress appropriately and always use professional language.
  • Staff will keep a record (timetable)of Teams Communications

All staff at The Cedars School should remind themselves of the following policies:

  • Staff code of conduct
  • ICT/Acceptable use policy including social media guidance

9.1 Working with parents and carers

We will make sure parents and carers:

  • Are aware of the potential risks to children online and the importance of staying safe online
  • Know what our school is asking children to do online, including what sites they will be using and who they will be interacting with from our school
  • Arrange a suitable place for their child(ren) to be whilst online and understand the need for suitable clothing.

 Supporting children not in school

The Cedars School is committed to ensuring the safety and wellbeing of all of its Children and Young people.

Where the DSL has identified a child to be on the edge of social care support, or who would normally receive pastoral-type support in school, they should ensure that a robust communication plan is in place for that child or young person. Details of this plan must be recorded on the pupils file.

The communication plans can include; remote contact, phone contact, and door-step visits (observing social distancing). Other individualised contact methods should be considered and recorded.

  1. Safeguarding all children

The Cedars School Staff and volunteers are aware that this difficult time potentially puts all children at greater risk.

Staff and volunteers will continue to be alert to any signs of abuse, or effects on pupils’ mental health that are also safeguarding concerns, and act on concerns immediately in line with the procedures set out in the Safeguarding and child protection policy.

Face coverings and other PPE will be used by staff and pupils in line with government advice and school policy.

10.1 Children returning to school 

The DSL (or deputy) will do all they reasonably can to find out from parents and carers whether there have been any changes regarding welfare, health and wellbeing that they should be aware of before the child returns.

Staff and volunteers will be alert to any new safeguarding concerns as they see pupils in person.

10.2 Children at home 

Should a child not return to school for the Autumn Term 2020, we will contact the child’s parents to identify the reasons. We will encourage the parents and child to return to school and will provide support and a programme to enable this to happen.

For the children who continue to stay at home, Staff and volunteers will look out for signs such as:

  • Not completing assigned work or logging on to school systems
  • No contact from children or families
  • Seeming more withdrawn during any class check-ins or video calls. This will be reported to the Haed/DSL/DDSL.

This plan must be reviewed regularly (at least once a fortnight) and where concerns arise, the DSL will consider any referrals as appropriate.

The school will share safeguarding messages on its website.

The Cedars School recognises that school is a protective factor for children and young people, and the current circumstances, can affect the mental health of pupils and their parents/carers. Teachers need to be aware of this in setting expectations of pupils’ work where they are at home.


The Cedars School will ensure that where we care for children of critical workers and vulnerable children on site, we ensure appropriate support is in place for them. This will be bespoke to each child and recorded appropriately.

11. Supporting children in school

The Cedars School is committed to ensuring the safety and wellbeing of all its pupils.

The Cedars School will continue to be a safe space for all children to attend and flourish. The Headteacher will ensure that appropriate staff are on site and staff to pupil ratio numbers are appropriate, to maximise safety.

The Cedars School will refer to the Government guidance for education and childcare settings on how to implement social distancing and continue to follow the advice from Public Health England on handwashing and other measures to limit the risk of spread of COVID19.

2. Vulnerable children

Vulnerable children include those who have a social worker and those children and young people up to the age of 25 with education, health and care (EHC) plans.

Those who have a social worker include children who have a Child Protection Plan/child in need plan and those who are looked after by the Local Authority. A child may also be deemed to be vulnerable if they have been assessed as being in need or otherwise meet the definition in section 17 of the Children Act 1989.

Those with an EHC plan will be expected to attend school unless they have a health condition which prevents then from attending.

Those children who have been assessed as otherwise vulnerable by education providers or the local authority for example those children who are:

  • On the edge of receiving support from childrens social care
  • Adopted
  • Living in temporary accommodation
  • Young carers

Senior leaders, especially the Designated Safeguarding Lead (and deputy) know who the most vulnerable children are.

The Cedars School  will continue to work with and support children’s social workers to help protect vulnerable children. This includes working with, and supporting children’s social workers and the local authority virtual school head (VSH) for looked-after and previously looked-after children. The lead person for this will be Jane O’Halloran

13. Peer on Peer Abuse

The Cedars School recognises that during the partial closure a revised process may have been required for managing any report of such abuse and supporting victims.

Where the school receives a report of peer on peer abuse, they will follow the principles as set out in part 5 of KCSIE and of those outlined within of the Child Protection Policy.

The school will listen and work with the young person, parents/carers and any multi-agency partner required to ensure the safety and security of that young person.

Concerns and actions must be recorded, and appropriate referrals made.